Topics:
- Data Privacy while using AI Services
- How to use AI responsibly
- How Copilot has improved
As the pace of artificial intelligence accelerates, no one knows what AI data privacy will look like in five years, let alone beyond that. In 2025, this landscape continues to reshape the ways people work, collaborate, and use digital tools—enabling new levels of productivity and creativity. How does this impact you? It may be time to integrate some AI, especially Copilot, into your workday.
AI Data Privacy and Using AI Services
Keeping data private should be a big consideration when using AI. In the context of free AI tools, it’s vital to remember that some services may collect, store, or use the data that users input in ways that aren’t always transparent. For instance, many free or publicly accessible AI chatbots, like the free web version of Copilot and AI image generators, reserve the right to use submitted data for future AI training and improving their models. If your company uses a free version of an AI, be sure to not put sensitive company data in your conversations. Any personal, confidential, or sensitive information entered could be processed, analyzed, and potentially retained for future use by the provider.
That is why paid or enterprise-level AI solutions, like Microsoft 365 Copilot Business (not web), are worth the investment. They often specify how data is handled, restrict access to user information, and offer compliance with established security standards.
M365 Copilot Business does not exfiltrate data for training or other purposes. Data remains secure and private, and it is not used to train or improve the AI models. Microsoft prioritizes data privacy and security, ensuring that user information is protected and used only for the intended purposes within the organization.
Remember, as a general rule of thumb: if the service is free, you may be the product.
Copilot Improvements
Copilot has taken a significant step with its newly introduced memory feature, which allows Copilot to remember preferences and choices set by the user. Now, when someone sets a formatting style or personalizes summary details, Copilot keeps track unobtrusively. Users won’t have to reconfigure each time they return. It makes using Copilot more intuitive, user-friendly, and easier to incorporate into workdays.
In addition to memory, Copilot has been upgraded in a lot of small areas that do big work to improve the feeling of using it. Enhanced natural language capabilities make interactions feel more intuitive, and improvements in collaborative tools ensure smoother teamwork. These refinements point to a smarter, more responsive Copilot—ready to help you work more efficiently, every day.
Copilot’s capabilities in M365 apps have evolved rapidly. In Word, Copilot can generate concise document summaries, highlight action items, and organize points for easy follow-up. PowerPoint users can use Word documents or an idea into polished presentations quickly, complete with tailored visuals and design suggestions.
In Excel, Copilot enhances productivity with smarter formula recommendations, pivot table creation, and a new Python integration for advanced data modeling and visualization. Teams has improved with real-time transcription, automatic meeting summaries, and briefs on previous discussions with relevant files before calls. In OneDrive, Copilot can analyze content from multiple files at once, generate summaries, and suggest actionable next steps—all with natural language prompts. Copilot, especially in 2025, has gotten big upgrades designed to save time and improve focus across the workday.
Conclusion
As we reflect on the progress made in 2025, it’s evident that artificial intelligence—and Copilot in particular—have already transformed the way we work, collaborate, and protect our data. With new features like memory, enhanced privacy for enterprise users, and continually improving natural language capabilities, Copilot is becoming more integrated into daily workflows and business operations. Copilot into your M365 environment not only streamlines tasks and boosts productivity, but also ensures your organization is ready for the next wave of AI-driven transformation
Data privacy is going to become even more of a necessity with AI’s advancements. Think of the following years now to protect your privacy and AI usage. It’s not just about staying ahead, it’s thinking about your future self. The future of work is here—make sure you’re prepared to leverage its full potential.
Want to check the data security for your business? Book a free IT Consultation.