SpireTech Blog - Tag: Teams
Information and tips on how to use Microsoft Teams.
Microsoft Teams continues to get better. Microsoft has introduced several new features:
- Together mode– puts everyone in the meeting in a virtual room together, instead of the usual “box for each person”. You can customize the setting for the room. We thought this was sort of cheesy, but we might try this feature again during our virtual Covid-era Christmas party.
- AI-based noise suppression – reduces unwanted background noise during meetings.
- Polls during meetings – to use this feature, you’ll need to add the Forms app as a Tab to your meeting. Learn how.
- Improved iOS functionality, including the ability to view shared content, speaker view, and Apple CarPlay support.
Microsoft announced changes coming to their Stream video product to better integrate it with the rest of the M365 ecosystem. Currently, recordings are stored in Stream, which requires accessing a separate site to view recordings of teams meetings. The service will be revised starting in October to store Recordings in OneDrive or SharePoint. Here are the guidelines and timing we’ve been provided:
- Early October (October 5, 2020) – You can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint instead of Microsoft Stream (Classic). Requires use of powershell to enable this policy.
- End of October (October 31, 2020) – Meeting recordings in OneDrive and SharePoint will have support for English captions via the Teams transcription feature.
- Early to mid-November (Rolling out between November 1 -15 , 2020) – All new Teams meeting recordings will be saved to OneDrive and SharePoint .
Microsoft has issued guidance around the changes in behavior you will notice:
- Meeting storage:
- Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive.
Many of us are still working remotely, and a lot of our communication and meetings are occurring using Microsoft Teams. Here are some things we’re doing to try and stay better connected during this time:
- Add a tab to your team for a document or information you’d like to stay front and center. This could be some key performance indicators (KPI’s), goals, core values, or some other information you’d like your team to be reminded of.
- “Social hour” meetings. We hold informal get-together’s at 4:30 once every week or two. This enables us to bond and talk about non-business issues and catch up on major developments in each other’s personal lives.
- Lights, camera, action! At SpireTech, we ask our staff during scheduled meetings to have their cameras on. We don’t require it for quick 1:1 teams calls, but for scheduled meetings it is preferred. This really helps bring people together during an otherwise fairly isolated time and is a nice replacement while we’re lacking the ability to meet in a conference room.
Many things are changing in the world right now, and technology is no exception. As usual, we are spending a lot of time on R&D, training, and investigating new technology. Why do you care? Because we see certain technologies being key enablers for our clients moving forward. We’re already using most of these technologies (accelerated by WFH), and many clients are rethinking the way they want to work.
If you don’t know about these key enablers, you should, because they are disruptive technologies. We’ll give you a primer here, with the “why” for each.
|Azure AD||Enables security in a WFH, cloud-first workplace|
|Intune||Automatic software deployment, enforcement of company IT standards, mobile device security|
|Autopilot||Automatic setup and configuration of new computers, anywhere|
|SharePoint||File sharing without a server, simultaneous document editing|
|OneDrive||Easy access to SharePoint and backup of local documents|
|Teams||Team chat, meetings, calls, and collaboration|
|Microsoft 365 Business Voice||Potentially disruptive extension to teams calling and traditional business phone systems|
Many of these features are things you’re already paying for, and others present minimal additional cost. Read more...
If you regularly use Skype for Business in your organization, you may now know that Microsoft has begun replacing Skype with Teams. Microsoft Teams is a new platform that acts as a hub within Office 365 and brings together chat, meetings, notes, and integrations with other Office 365 applications like SharePoint.
Depending on how your organization is handling this transition, you may already be using Microsoft Teams and be rerouted to it for your chats, meetings, and presentations. The Teams UI is certainly different from Skype! Here are some quick tips on starting a chat, voice call, or video call with another person, and presenting your desktop to others when in a meeting or call.
Start a chat with a user in Teams
- Go to the search bar at the top of the Teams application.
- Begin typing the name of the person you want to connect with.
- Select the user when they appear.
used with permission from Microsoft Office Blogs
Today’s workforce is spread across more locations than ever before: 37 percent of workers telecommuted to some degree in 2015. Companies occupy multiple locations, and business partnerships span the globe. In addition to physical separation, teams in the same company are separated by projects and departments. These barriers unfortunately lead to communication silos, furthering separation and limiting teamwork and collaboration.
Silos can have a significant (and detrimental) effect on your business. They create barriers between teams, often disrupting communications across your entire organization. But that’s not all. Let’s look at the wider impact silos can have across your company.
- Limits communication and impedes culture—Siloed teams eventually inhibit your company’s culture. Employees crave communication, collaboration and a thriving work environment. They want to feel comfortable being themselves and feel like they’re part of a team. In fact, 47 percent of workers find it motivating when colleagues discuss workplace success.