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For customers using Office 365’s built-in junk mail filter, there is an outlook plugin you can install to report spam that gets past Microsoft’s filters and move it to your junk mail folder.  This article may not apply to you if you are using an external spam filter, like SpireTech’s junk mail filter.

A lot of clients forward us spam, there isn’t much we can do about it – using this tool is the best way to improve the filtering.  If you have questions if an email is legitimate or require other advice, please send it to us – but otherwise, we’re recommending clients use the “Report Message” plugin to send spam to Microsoft if you aren’t using an external spam filtering service.

Please watch the video to learn how to install and use the tool.

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“Co-authoring” is available in Office365, which is the ability for multiple people to edit a file at the same time.  The file must be stored on Sharepoint or Onedrive for this feature to be available (not an internal file server).  To see it in action, along with sharing and invites, please watch this video:

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Microsoft will soon be disabling the ability to add new connected accounts to Office 365 and Outlook Online. This update will only affect Office365 Business accounts. This change will prevent you from being able to read or send mail from any email addresses that are not controlled by Office 365. New accounts will no longer be able to be connected starting September 15th. On October 30th all connected email accounts will stop syncing. This only affects the Outlook online web application and will not affect your ability to use the Outlook application installed on your computer.

While this change may be alarming Microsoft has a few suggestions, which can be in found in this article which will allow you to continue to see your other emails: link  Read more...


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used with permission from Microsoft US Small and Midsize Business Blog

Remote employees have come a long way since the days when trying to work while away from the workplace was like a sentence in solitary confinement. Thanks to the Cloud, they no longer have to use cumbersome methods to access office computer files or receive access codes from special devices just to make a phone call. But, do your remote employees really feel like they are part of the team?

There’s a lot to be said for the sense of community formed by team members who are all in the same physical location. Here are four pitfalls of working remotely and how Microsoft* tools can help employees from San Francisco to South Beach collaborate as if they are all sitting around the same table.

#1. Access to files and software

When attending meetings, the people in the office conference room have an advantage over remote employees.  Read more...


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Within the last month SpireTech has hit several major milestones in providing superior solutions to our customers. We have earned our Microsoft Silver CSP status, and earned our SMB Cloud Competency. What does this mean for our customers? Read about each of these below:

Microsoft Silver CSP

Microsoft Partner Signature Support provides partners with support to help keep their customers’ services operating smoothly. Signature Support handles technical support scenarios for Microsoft Office 365, Microsoft Dynamics CRM Online, and Microsoft Azure. This means that if you ever need help with your office products, such as a Hybrid Exchange server, or Sharepoint Online site we have Microsoft Partner Signature Support backing us up.

Microsoft SMB Cloud Competency

IDC forecasts that worldwide public IT cloud services revenue (i.e. SaaS, PaaS, and IaaS) will reach $141.2B USD by 2019, a 19.4% compounded annual growth rate (CAGR): almost six times the rate of overall IT spending growth.  Read more...


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convert-pdf-2016Sometimes you need to convert your Word document (.doc or .docx) to a PDF, so you can share it more readily, or protect its contents from modification. But how do you do that? Here are 3 ways to convert a Word document.

Method #1: Use Save As in Word

This is the fastest, most widely available option! Since you have a Word document, you almost certainly have Microsoft Office and the desktop version of Word.

In Word 2016

  1. Go to File > Save As.pdf01-1024x411
  2. Choose “PDF (*.pdf)” from the file extension drop-down, beneath the document title.
  3. Then click the Save

Alternatively…

  1. Go to File > Save as Adobe PDF.pdf02
  2. If prompted, save your file before conversion takes place.
  3. Choose where to save your file.
  4. Optionally, use the Options button to make adjustments to your conversion (such as ways to convert bookmarks).
  5. Click Save.

Method #2: Use Download as PDF in Word Online

If you’re using Word Online with Office 365, you have another fast option for conversion: downloading it!  Read more...


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used with permission from Microsoft Office Blogs

work-from-homeWhether you’re a full- or part-time telecommuter, or you just like to catch up on projects at home or on the go—you’re not alone. According to Global Workplace Analytics, the number of people who work at home, not including those who are self-employed, has grown by 103 percent since 2005 and it shows no signs of stopping—with 3.7 million employees now working from home at least half the time. Telecommuting offers many benefits for workers, including flexibility and better work-life balance, as well as for employers, who enjoy cost savings and an expanded talent pool, to name a few. As people continue to jump on the telecommuting bandwagon, it’s more important than ever to find ways to stay productive, connected and happy.

Here are five easy ways to make the most of working at home:

  1. Be there with instant messaging (IM)—Instant messaging has two big benefits for telecommuters.
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used with permission from Microsoft US Small and Midsize Business Blog

#1 Co-author in real time with your team

When you and your team members want to collaborate on a document, forget the pain of emailing it back and forth. Forget worrying about what version you’re working on. You can now use real-time co-authoring to see everyone’s changes as they happen.

Real-time co-authoring in Word 2016 allows for this. It’s been available since 2013 in Office Online. But with Office 2016, we take real-time collaboration to the next level by offering it within the client. This gives you a ton of flexibility.

Here’s what you do:

  1. Save your Word 2016 document to OneDrive, OneDrive for Business or SharePoint Online. (If you skip this step, you’ll be prompted to do this in Step 2).
  2. Select the Share button, located in the upper right of the window. This will create a link or an email invitation.
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Office-365-logo

Moving into the cloud can be a daunting task, but if your company is looking to update from a legacy version of Microsoft Office then Office 365 will almost always be the most cost effective upgrade route. SpireTech can help make the transition painless.

The biggest difference between Office 365 from Office 2016 is that rather than buying software to keep, you pay a monthly or annual subscription; essentially renting the software. This is far from being the only difference. While Office 2016 can only be installed on one computer, Office 365 can be used on up to five PCs (and Macs) for one price. Office as a one-time purchase includes applications such as Word, Excel, and PowerPoint for use on a single PC or Mac. For Office 2016 the applications are not automatically updated; to get the latest version, you must purchase Office again when the new version becomes available.  Read more...


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used with permission from HP Technology at Work

SaaS Software as a service cloud application access internet subscription basis centrally hosted on-demand softwareIt wasn’t long ago that businesses only had two options when it came to purchasing software: purchasing the product off the shelf or purchasing a license agreement for the software. Even with available on-site maintenance and management services, the costs would vary depending on the number of employees you had, making it financially unpredictable. These models may have been fine for larger companies who could afford to make the substantial upfront investments required to stay current with updates, but for smaller businesses just looking to keep up without breaking their budget, it can be a challenge.

A different approach

Software as a service (SaaS) manages the hardware and software for you—providing you with updates as they’re available—so all that’s left for you to do is take advantage of the benefits of using the software.

With the traditional approach to obtaining software, you may think you’re purchasing the software, but you’re not.  Read more...

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