SpireTech Blog - Tag: Office365
Microsoft Office 365 features, news, advice, and tips.
Many things are changing in the world right now, and technology is no exception. As usual, we are spending a lot of time on R&D, training, and investigating new technology. Why do you care? Because we see certain technologies being key enablers for our clients moving forward. We’re already using most of these technologies (accelerated by WFH), and many clients are rethinking the way they want to work.
If you don’t know about these key enablers, you should, because they are disruptive technologies. We’ll give you a primer here, with the “why” for each.
|Azure AD||Enables security in a WFH, cloud-first workplace|
|Intune||Automatic software deployment, enforcement of company IT standards, mobile device security|
|Autopilot||Automatic setup and configuration of new computers, anywhere|
|SharePoint||File sharing without a server, simultaneous document editing|
|OneDrive||Easy access to SharePoint and backup of local documents|
|Teams||Team chat, meetings, calls, and collaboration|
|Microsoft 365 Business Voice||Potentially disruptive extension to teams calling and traditional business phone systems|
Many of these features are things you’re already paying for, and others present minimal additional cost. Read more...
In case you missed it last month, we’ve licensed specialized software that runs in Azure that optionally enables additional security for our clients using Office 365. The software works to automatically keep security tight, and alert on suspicious logins and emails. To learn more, please visit:
SpireTech Managed Services clients are now able to purchase a security essentials add-on for Microsoft 365 offered by SpireTech. This add-on, based on powershell and services running in Microsoft Azure, enables additional security features designed to continuously enhance your security on Microsoft 365. These features do not require additional Microsoft licensing to function.
Real time location monitoringWe monitor the login locations for every sign in, and alert on activities outside of expected regions.
External forward monitoringWe monitor automatic forwarding rules. A common tactic employed by hackers to exfiltrate data.
Mailbox auditingLogs actions taken by users in their and other’s mailboxes.
M365 License trackerGet notified every time a license is added or removed from your account, and receive a monthly report of all licenses, use, and assignments.
Email Spoofing ProtectionGet a warning when an external user attempts to impersonate any internal user, including managers.
Monthly Security ReportA detailed report of several key system and security aspects of your M365 tenant. A necessity for regulated industries, and great peace of mind for everyone else.
For customers using Office 365’s built-in junk mail filter, there is an outlook plugin you can install to report spam that gets past Microsoft’s filters and move it to your junk mail folder. This article may not apply to you if you are using an external spam filter, like SpireTech’s junk mail filter.
A lot of clients forward us spam, there isn’t much we can do about it – using this tool is the best way to improve the filtering. If you have questions if an email is legitimate or require other advice, please send it to us – but otherwise, we’re recommending clients use the “Report Message” plugin to send spam to Microsoft if you aren’t using an external spam filtering service.
Please watch the video to learn how to install and use the tool.Read more...
“Co-authoring” is available in Office365, which is the ability for multiple people to edit a file at the same time. The file must be stored on Sharepoint or Onedrive for this feature to be available (not an internal file server). To see it in action, along with sharing and invites, please watch this video:Read more...
Microsoft will soon be disabling the ability to add new connected accounts to Office 365 and Outlook Online. This update will only affect Office365 Business accounts. This change will prevent you from being able to read or send mail from any email addresses that are not controlled by Office 365. New accounts will no longer be able to be connected starting September 15th. On October 30th all connected email accounts will stop syncing. This only affects the Outlook online web application and will not affect your ability to use the Outlook application installed on your computer.
used with permission from Microsoft US Small and Midsize Business Blog
Remote employees have come a long way since the days when trying to work while away from the workplace was like a sentence in solitary confinement. Thanks to the Cloud, they no longer have to use cumbersome methods to access office computer files or receive access codes from special devices just to make a phone call. But, do your remote employees really feel like they are part of the team?
There’s a lot to be said for the sense of community formed by team members who are all in the same physical location. Here are four pitfalls of working remotely and how Microsoft* tools can help employees from San Francisco to South Beach collaborate as if they are all sitting around the same table.
#1. Access to files and software
When attending meetings, the people in the office conference room have an advantage over remote employees. Read more...
Within the last month SpireTech has hit several major milestones in providing superior solutions to our customers. We have earned our Microsoft Silver CSP status, and earned our SMB Cloud Competency. What does this mean for our customers? Read about each of these below:
Microsoft Silver CSP
Microsoft Partner Signature Support provides partners with support to help keep their customers’ services operating smoothly. Signature Support handles technical support scenarios for Microsoft Office 365, Microsoft Dynamics CRM Online, and Microsoft Azure. This means that if you ever need help with your office products, such as a Hybrid Exchange server, or Sharepoint Online site we have Microsoft Partner Signature Support backing us up.
Microsoft SMB Cloud Competency
IDC forecasts that worldwide public IT cloud services revenue (i.e. SaaS, PaaS, and IaaS) will reach $141.2B USD by 2019, a 19.4% compounded annual growth rate (CAGR): almost six times the rate of overall IT spending growth. Read more...
Sometimes you need to convert your Word document (.doc or .docx) to a PDF, so you can share it more readily, or protect its contents from modification. But how do you do that? Here are 3 ways to convert a Word document.
Method #1: Use Save As in Word
This is the fastest, most widely available option! Since you have a Word document, you almost certainly have Microsoft Office and the desktop version of Word.
In Word 2016
- Go to File > Save As.
- Choose “PDF (*.pdf)” from the file extension drop-down, beneath the document title.
- Then click the Save
- Go to File > Save as Adobe PDF.
- If prompted, save your file before conversion takes place.
- Choose where to save your file.
- Optionally, use the Options button to make adjustments to your conversion (such as ways to convert bookmarks).
- Click Save.
Method #2: Use Download as PDF in Word Online
If you’re using Word Online with Office 365, you have another fast option for conversion: downloading it! Read more...
used with permission from Microsoft Office Blogs
Whether you’re a full- or part-time telecommuter, or you just like to catch up on projects at home or on the go—you’re not alone. According to Global Workplace Analytics, the number of people who work at home, not including those who are self-employed, has grown by 103 percent since 2005 and it shows no signs of stopping—with 3.7 million employees now working from home at least half the time. Telecommuting offers many benefits for workers, including flexibility and better work-life balance, as well as for employers, who enjoy cost savings and an expanded talent pool, to name a few. As people continue to jump on the telecommuting bandwagon, it’s more important than ever to find ways to stay productive, connected and happy.
Here are five easy ways to make the most of working at home:
- Be there with instant messaging (IM)—Instant messaging has two big benefits for telecommuters.