SpireTech Blog - Tag: Productivity
Productivity tips for your business and tech.
“Co-authoring” is available in Office365, which is the ability for multiple people to edit a file at the same time. The file must be stored on Sharepoint or Onedrive for this feature to be available (not an internal file server). To see it in action, along with sharing and invites, please watch this video:
Update: Microsoft has stopped deploying build 1809 due to reports of lost data. At this time there is not a new release window. More information can be found at this link.
Microsoft Windows runs 87% of the world’s computers.
Windows 10 is the latest version and keeps evolving to bring you the best experience when it comes to your phone and PC.
In October 2018 the latest update to the popular software is rolling out and there are even more changes. But which features are really worth your while and which are just fluff?
Here are five of the most exciting Windows 10 features new in October.
One of the most simplest yet biggest updates to Windows is Dark Mode.
But why is dark mode so popular? There are three main reasons.
used with permission from Tektonika (HP), by Karen Gilleland
Unlike fine wine, your cyber assets don’t get better with age. Any PC more than four years old is not only costly to keep, but it’s also hack-friendly tech that could pose serious office security risk. Old PCs lack the built-in security triggers needed to repel the thousands of malware threats discovered each hour. With new technology, you could avoid 70–80 percent of the top malware detected.
Down-level hardware could potentially jeopardize your business—and that risk carries a price tag far exceeding an investment in state-of-the-art technology. As Two River Community Bank put it, “The risk just isn’t worth it.” There’s no reason to stick with outdated hardware, especially when computing power is growing exponentially and faster than ever. Older hardware may be costing you precious time, and the longer you delay updating old equipment, the further behind you’ll fall in the skills, knowledge, and technology needed to compete with companies on top of the curve. Read more...
Computer technology is no longer a new frontier. In fact, over 85 percent of households in America have at least one computer.
With this tech being so accessible, it’s easy to feel like a computer whiz. However, there are tons of simple, time-saving daily tips and tricks that you may be missing out on.
Did you know that you can privately browse the Internet or save your laptop’s dying battery in the nick of time? And it’s easier than you think.
Curious to know more? Keep reading.
We’ll review some computer tricks everyone should know in 2018. Let’s get started!
1. Scrolling Shortcuts
If you’re perusing a long web page or document, scrolling can get tedious. This is where handy scrolling shortcuts come in.
To scroll down, press the spacebar. To scroll up, press the shift key and the spacebar at the same time. Simple computer tips like this will save you a surprising amount of time and energy while working and browsing. Read more...
used with permission from Microsoft, by Elana Pidgeon
Did you know there’s a new feature in the Windows 10 April 2018 Update to help you easily find what matters to you across your devices?
It’s called Timeline, and it lets you go back in time to past activities you’ve worked on across your devices, so you can jump back into them like you never left. So, if you’re looking for a specific document, image, or video you worked on yesterday or a week ago, Timeline makes it even easier to find what you’re looking for. You can even pick up what you were doing on your iOS or Android device on your Windows 10 PC when you’re ready to get back to it.
Here’s what you can do with Timeline:
- Go back and forth in time. Easily scroll back in time to find things you were working on earlier today or a few weeks ago.*
Microsoft released their latest update to Windows on April 30th and will be pushing it out through windows update starting May 8th. This is the most recent major update after the Fall Creators Update was released last October. Spire Tech strives to be proactive with our VIPsupport clients, so we will be conducting testing, before deploying this update, both for general installation problems and issues with software that was previously identified as problematic with the Fall Creators Update.
Once testing has been completed by our technicians we will determine a schedule to roll out the update to our clients. Managed Services clients who wish to get more information about their update schedule are encouraged to contact their Technical Client Manager (TCM).
With the new update comes new features that Microsoft believes enhances the Windows 10 experience. To hopefully keep from overwhelming you, here is a selection of 3 new significant changes. Read more...
SpireTech is continually seeking innovative solutions to keep our clients up to date with current options. One of the products we’ve been offering is called FileCloud, which can serve as a file server replacement (when only cloud is needed), or as a hybrid that combines both cloud and on-premises file access that is compatible with Windows servers, workstations, and also Macs. It enables employees to work anywhere, anytime, without the need for VPN software that can sometimes be slow and/or clunky.
Why Might You Choose to Use FileCloud?
FileCloud brings Enterprise level features and capabilities without complex or costly software licensing requirements. The FileCloud price is competitive with other major file sharing platforms, and at the same time allows you to meet data security or compliance requirements in a variety of ways.
The FileCloud Sync app provides the same features you see in some of the major file sharing applications that you may have used in the past, without the worry of not knowing where your data is actually stored and who it is that can access it. Read more...
If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip.
Use Styles for Speed and Consistency
The first step before you can insert Tables of Contents or page references is to use Styles. You can find these in the Styles groups under the Home tab on the Ribbon. If you want to switch to a different Style set, go to the Document Formatting group under the Design tab.
All you have to do is select your document’s headings, and apply Styles like Heading 1, Heading 2, Heading 3, etc.
Inserting a Table of Contents
A table of contents is automatically generated from the Styles you’ve applied, such as Heading 1, Heading 2, Heading 3, and so on. Read more...
The Windows 10 Start menu has a new look from previous versions. Specifically, it uses tiles when pinning your favorite apps to the Start menu for quick access. Here, we’ll explain how you can customize your Start menu: pinning and removing apps from the Start menu and resizing and rearranging pinned tiles.
To access your Start menu, hit the Windows key on your keyboard, or click the Windows icon in the lower left corner of your screen.
On the left side of the Start menu, you will see a list of all apps installed on your machine. At the top is a list of your most frequently used apps, and then an alphabetical list below. On the right side is the panel where pinned apps appear as tiles.
Pinning Apps to the Start Menu
To pin app to your Start menu for easy access, find the app in the list on the left side. Read more...
Sometimes you need to convert your Word document (.doc or .docx) to a PDF, so you can share it more readily, or protect its contents from modification. But how do you do that? Here are 3 ways to convert a Word document.
Method #1: Use Save As in Word
This is the fastest, most widely available option! Since you have a Word document, you almost certainly have Microsoft Office and the desktop version of Word.
In Word 2016
- Go to File > Save As.
- Choose “PDF (*.pdf)” from the file extension drop-down, beneath the document title.
- Then click the Save
- Go to File > Save as Adobe PDF.
- If prompted, save your file before conversion takes place.
- Choose where to save your file.
- Optionally, use the Options button to make adjustments to your conversion (such as ways to convert bookmarks).
- Click Save.
Method #2: Use Download as PDF in Word Online
If you’re using Word Online with Office 365, you have another fast option for conversion: downloading it! Read more...