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convert-pdf-2016Sometimes you need to convert your Word document (.doc or .docx) to a PDF, so you can share it more readily, or protect its contents from modification. But how do you do that? Here are 3 ways to convert a Word document.

Method #1: Use Save As in Word

This is the fastest, most widely available option! Since you have a Word document, you almost certainly have Microsoft Office and the desktop version of Word.

In Word 2016

  1. Go to File > Save As.pdf01-1024x411
  2. Choose “PDF (*.pdf)” from the file extension drop-down, beneath the document title.
  3. Then click the Save


  1. Go to File > Save as Adobe PDF.pdf02
  2. If prompted, save your file before conversion takes place.
  3. Choose where to save your file.
  4. Optionally, use the Options button to make adjustments to your conversion (such as ways to convert bookmarks).
  5. Click Save.

Method #2: Use Download as PDF in Word Online

If you’re using Word Online with Office 365, you have another fast option for conversion: downloading it!  Read more...

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used with permission from Microsoft Office Blogs

work-from-homeWhether you’re a full- or part-time telecommuter, or you just like to catch up on projects at home or on the go—you’re not alone. According to Global Workplace Analytics, the number of people who work at home, not including those who are self-employed, has grown by 103 percent since 2005 and it shows no signs of stopping—with 3.7 million employees now working from home at least half the time. Telecommuting offers many benefits for workers, including flexibility and better work-life balance, as well as for employers, who enjoy cost savings and an expanded talent pool, to name a few. As people continue to jump on the telecommuting bandwagon, it’s more important than ever to find ways to stay productive, connected and happy.

Here are five easy ways to make the most of working at home:

  1. Be there with instant messaging (IM)—Instant messaging has two big benefits for telecommuters.

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used with permission from Microsoft US Small and Midsize Business Blog

#1 Co-author in real time with your team

When you and your team members want to collaborate on a document, forget the pain of emailing it back and forth. Forget worrying about what version you’re working on. You can now use real-time co-authoring to see everyone’s changes as they happen.

Real-time co-authoring in Word 2016 allows for this. It’s been available since 2013 in Office Online. But with Office 2016, we take real-time collaboration to the next level by offering it within the client. This gives you a ton of flexibility.

Here’s what you do:

  1. Save your Word 2016 document to OneDrive, OneDrive for Business or SharePoint Online. (If you skip this step, you’ll be prompted to do this in Step 2).
  2. Select the Share button, located in the upper right of the window. This will create a link or an email invitation.

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Moving into the cloud can be a daunting task, but if your company is looking to update from a legacy version of Microsoft Office then Office 365 will almost always be the most cost effective upgrade route. SpireTech can help make the transition painless.

The biggest difference between Office 365 from Office 2016 is that rather than buying software to keep, you pay a monthly or annual subscription; essentially renting the software. This is far from being the only difference. While Office 2016 can only be installed on one computer, Office 365 can be used on up to five PCs (and Macs) for one price. Office as a one-time purchase includes applications such as Word, Excel, and PowerPoint for use on a single PC or Mac. For Office 2016 the applications are not automatically updated; to get the latest version, you must purchase Office again when the new version becomes available.  Read more...

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used with permission from HP Technology at Work

SaaS Software as a service cloud application access internet subscription basis centrally hosted on-demand softwareIt wasn’t long ago that businesses only had two options when it came to purchasing software: purchasing the product off the shelf or purchasing a license agreement for the software. Even with available on-site maintenance and management services, the costs would vary depending on the number of employees you had, making it financially unpredictable. These models may have been fine for larger companies who could afford to make the substantial upfront investments required to stay current with updates, but for smaller businesses just looking to keep up without breaking their budget, it can be a challenge.

A different approach

Software as a service (SaaS) manages the hardware and software for you—providing you with updates as they’re available—so all that’s left for you to do is take advantage of the benefits of using the software.

With the traditional approach to obtaining software, you may think you’re purchasing the software, but you’re not.  Read more...

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wscreen_oneIf you need to insert a screenshot into your Word document quickly, without memorizing keyboard shortcuts, here’s how! This is a little-known feature of Word, but incredibly easy.

  1. Go to the Insert tab on the Ribbon.
  2. In the Illustrations group, click on the Screenshot button.


  3. Choose which screenshot to insert. Word gives you access to screenshots of all open programs and windows (except for Word itself).


  4. Click one of the window options to insert the screenshot.


  5. If you then click on the screenshot to make sure it is selected, you can use the Picture Tools on the Ribbon to crop or resize the screenshot.


  6. If you want to insert a screenshot of only a portion of a window, choose “Screen Clipping” from the Screenshot drop-down.
  7. Your windows will gray out and you can click and drag your mouse over the screen to select a box for your screenshot. When you release the mouse, your screenshot will be inserted into your Word document.

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Manage People, not software licenses and keys

You’ve probably had one or more of the following things happen in your business:

  • You need to reinstall some software on a new computer, but you can’t find the media or serial numbers.
  • An employee needs some software installed on a home computer, so they can work from home.
  • Someone leaves the company, or you need to make personnel changes.

Office 365 simplifies license management by making it so you are managing people, not keys. When dealing with large numbers of users keeping all of their licensing straight can be challenging, but Office 365’s easy-to-use website has streamlined license management:

  • Software is downloaded. No license keys are needed, instead it’s based on employee logins. Need to reinstall? No problem.
  • Each person can install the office software on up to 5 devices, including tablets and home computers.
  • Staff reductions or changes? No problem, reassign your licenses to new users or reduce your seat count.

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SpireTech is excited to announce that we have been accepted into Microsoft’s CSP (Cloud Service Provider) program at the direct, 1-Tier level.

SpireTech clients can now enjoy unified billing, support, and management services for Office 365 and Azure products. SpireTech President Scott Cook said “Adding Microsoft Cloud services to our portfolio is a natural extension of what we are already doing for our clients, including 100% local IT management services, VIP Support, and hosted private cloud services.”

SpireTech’s pricing for Office365 and available bundles can be viewed at: Office 365.

Office 365 through SpireTech is bundled with SpireTech’s 100% local VIP support services. Existing SpireTech clients that are subscribed to our Proactive support package will receive a discount off of our listed prices for Office 365.

For more information or assistance in selecting your Office365 solution, please contact us today.  Read more...

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used with permission from IBM
by Paul Bard

Spreadsheets have been a popular tool for budgeting, forecasting and planning for decades. But spreadsheet errors have been causing serious problems for finance professionals for just as long. One wrong keystroke and poof—major mistakes in even the most carefully crafted budget or forecast can occur.

The performance management experts at IBM have been raising the alarm about spreadsheet errors in financial planning and budgeting for a long time. And even though spreadsheets have improved over the years, serious problems persist. Truth be told, the fault is really neither with the spreadsheet nor the finance professional. The fault is simply the nature of any process that involves lots of manual cuts, pastes and inputs of data. When people perform hundreds of operations every day, mistakes will happen.

Three examples of spreadsheet errors made world headlines in recent years. In reverse order, here are the top three spreadsheet errors of the decade, so far.  Read more...

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Do you have thousands of emails stored in your Outlook account? Do you sometimes need to find the one email from five months ago that mentions the access key for a software program you didn’t think anyone was still using?

We all have times when we need to dig through the haystack of email to find the needle. This can be very challenging even if you carefully manage emails with folders and categories.

Here are some tips for searching your Outlook email!

How search works

The search bar sits in the upper right of the mailbox or folder you are looking at. For example, if you are simply looking at your inbox, it appears like this:


You’ll see it says “Search Current Mailbox (Ctrl + E)” and on the right side it says “Current Mailbox” with a dropdown box that also lets you select other options.

If you move into a folder, it will reflect this as well.  Read more...

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